A Smart Mailroom Management System

Manage thousands of daily incoming & outgoing mails using our mailroom management system. An easy-to-use software, with instant actionable buttons, it eliminates office clutter and chaos, brings accountability.

Why VersionX Mailroom Management System?

Customizable

With handy buttons, the system does not require any special training to use.

Quick Action

One click to deal with hundreds of mails & deliveries. Track, deliver, notify at a touch.

Track Status Anytime

Access mail details & status. Check if it’s delivered, collected, or discarded.

Increase accountability

View & stay updated with digital trails of any mail. View history & reports.

Features of VersionX Mailroom Management System

Track & Trace

Efficiently track thousands of inbound & outbound consignments.

Discard

Owner can allow unwanted items to be discarded – no clutter.

Easy Interface

Mobile interface with simple buttons to perform multiple actions.

Safe & Secure

All data regarding consignments and owner identity is secure.

Status Alert

Send instant alerts, add or view comments and pictures of items.

Ready Data

Check mail reports – sent, received, collected, discarded, etc.

Track Expense

Track expenses incurred per department per person on out items. 

History

Access history of mail-related actions taken at any point in time. 

FAQ

What is a mailroom management system?

A mailroom management system is a software that monitors and controls inbound and outbound mails and consignments with thorough accountability. You can efficiently perform multiple actions to manage thousands of mails – trace items, monitor, alert recipients, receive notifications for necessary actions, and many more. 

Why do businesses need a mailroom management software?

No organization should waste time handling hundreds and thousands of mails and consignments daily. A mailroom management system keeps your incoming and outgoing mail items sorted and offices uncluttered. Unnecessary stress and pressure on the front desk and other staff can be easily eliminated. 

Is the mailroom management software a mobile app?

The mailroom management software is a combination of both  a mobile app, for the user, along with with a centralized management system on the web.

Will the mailroom management system show me mail history?

Yes. You can check the history of all consignments anytime.

In which locations do you have presence?

We operate pan India and have clients in major states and cities like Tamil Nadu, Delhi, Bangalore, Chennai, Hyderabad, Mumbai, Pune, Noida, Gurugram, Ghaziabad, etc.

Have more questions?

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VersionX Products

VersionX Vision AI

Vision-based technology with CCTV camera – monitors & counts people inflow outflow.

Facial Recognition System

An attendance system using face ID with mask & temperature detection.

Visitor Management System

A touchless visitor management software to manage visitors across locations.

Parking Management System

A smart parking system that manages multi-tenant, multi-level parking.

Guard Tour System

A security guard tracking system that assigns & monitors duties, with real-time updates

GPS People Tracker

An employee location tracker to monitor the live movements of your salesforce, with updates

School Bus Tracking System

Track your child’s school bus in real-time with actionable alerts.

Token Management System

A seamless token management system with integrated token display.

Material Gate Pass – RGP, NRGP

A digital material gate pass management system with automated RGP & NRGP.

GPS Vehicle Tracking System

A GPS-based vehicle tracker to monitor vehicles & drivers with alerts & updates.

Inventory Management System

A stock or inventory management system to track & monitor stocks.

Mailroom Management System

Helps manage thousands of mail items on a daily basis through alerts.

Meeting Room Management System

Helps teams book meeting rooms on the go with instant access to room status.

Asset Management System

Manage, access, track, analyze – all asset details in one place.

Preventive Maintenance System

Ensure timely maintenance & servicing of equipment of all types.

Industries We Serve

Corporate

VersionX products are used by companies of all sizes to digitize their manual and semi-automated operations. You can manage people – visitors, staff, or laborers; materials; and vehicles effortlessly. For example, instant authentication of new guests, express check-in of repeat guests, staff and laborer attendance, material transfers, vehicle usages, and many more.

Educational Institutions

VersionX products ensure the safety and security in educational institutions. You can not only manage visitors, students, parents but also take care of issues such as school bus speed limit check, a child’s school bus journey, non-parent child pick up, and many more.

Manufacturing

All manufacturing units or factories have unique challenges. E.g., laborer management issues such as authentication and payments, inter- and intra-branch material transfers, pilferage, vehicle misuse, false fuel claims. VersionX products have been built to take care of the diverse needs of factory settings and digitize the management of laborers, facilities, & operations.

Residential Apartments

VersionX products are used in large residential apartments to ensure seamless entry exits and heighten security. It accomplishes much more than what a simple visitor management system does. For example, controlling unwanted visitors, problems related to entry exit of cabs, delivery boys, or tracking the use or misuse of facilities & clubhouses.

Hospitals

VersionX products help digitize the management of hospitals that log in entry & exit of thousands of visitors, staff, laborers, materials, & vehicles everyday. It recognizes and manages all types of people – new visitors, patient attendees, staff, contractors, medical representatives, helpers, and so on. It records the details of a wide range of vehicles and assets.

Hospitality

The hospitality industry is heavily dependent on labour and VersionX helps digitize the management of staff and laborers at all levels. Their log in and attendance is automatically recorded. You can also easily manage all materials & vehicles – be it in-house or vendors. 

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